Upgraded to Indico v3.3.14

Maintenance completed

The scheduled upgrade and maintenance work has been completed successfully. UKAEA Indico is now running v3.3.14, the latest stable release, with updated plugins and supporting infrastructure.

Updates

- Indico: 3.3.12 → v3.3.14
- Indico plugins: 3.3.6 → v3.3.8
- UKAEA theme: running v0.7.0

What’s improved?

- Security: Important fixes strengthen protection for event information, exports and offline copies.
- Abstracts and contributions: Support for multiple-choice fields and improvements to contribution pages.
- Paper reviewing: Organisers can set a maximum number of review rounds.
- Registration: A new setting allows organisers to permit withdrawals outside the registration modification period.
- Reliability and usability: Fixes improve registration forms, calendar downloads and table selection.

Further details are available in the Indico release notes

Behind the scenes

Supporting system packages have been updated, database maintenance has been completed following the operating system upgrade, and time synchronisation has been restored. Monitoring configuration has also been updated, with an improved application dashboard prepared for deployment.

If you experience any problems, please raise an Ivanti ticket or contact the events team.

Maintenance

All upgrade and maintenance work has been completed successfully. The Indico system and associated plugins are now running the latest supported versions, and everything is operating smoothly with no reported issues.

Upgrades

Python: Upgrading from 3.12.4 → 3.12.11
Indico: Upgrading from 3.3.5 → 3.3.7 (July 14, 2025)
indico-plugins: Updating from 3.3.2 → 3.3.5 (July 14, 2025)
ukaea-indico-theme: Updating from 0.4.2 → 0.5.1

Key Enhancements:

• Conditional form fields: Dynamically display registration questions based on prior responses—streamlining user experience.
• Security upgrade: Fixes a user data enumeration issue and adds a setting to control public user search behavior.
• Usability tweaks: Includes language restrictions, signup form improvements, better room booking experience, and moderator notifications.
  Rolls out updated versions of key plugins (citadel, livesync, owncloud, payment-sixpay, prometheus, vc-zoom), ensuring compatibility and bug fixes within the 3.3 series.
• UKAEA-theme: new logo and login page

Any problems, please put in an Ivanti ticket or contact the events team.

Please note that we are currently performing maintenance on our Indico instance. As part of this process, folder names and locations are being updated to improve organisation and accessibility. This may temporarily affect how you locate or access certain events and files. We appreciate your understanding and patience during this transition. If you have any questions or need assistance, feel free to get in touch.

UKAEA Indico Team

We are currently investigating an issue affecting the validation of certain email addresses — specifically those using common domains such as @sky.com — when completing online forms.

❗ What’s Happening

Some users have reported receiving an error message indicating that their email address is invalid or that the domain does not exist. This appears to occur primarily on iPads, particularly when accessing the registration form directly from an email link.

🛠️ What We’re Doing

Our technical team is actively investigating the root cause of the issue. Early indications suggest this may be related to how email addresses are autofilled or copied on certain devices, potentially introducing invisible characters that interfere with domain validation. Or even the domains are blocked on our internal network so the validation fails.

✅ Temporary Workaround

If you encounter this issue:

• Please manually retype your email address rather than using autofill or copy-paste.
• Ensure there are no extra spaces or characters before or after the email.
• If the problem persists, try completing the form from a desktop or laptop device.
• Contact event organisers to register on your behalf.

🔄 We’re Working on It

We’re working to implement a fix that will automatically clean up problematic input to avoid this issue in the future. We appreciate your patience and understanding.

For questions or to report further problems, please contact adam.parker@ukaea.uk

We have successfully updated our production Indico instance!

Indico v3.3.3 ---> Indico v3.3.5,
Indico-plugins v3.3.0 ---> Indico-plugins v3.3.2.

This update includes various improvements, security enhancements, and bug fixes to ensure a smoother and more reliable experience.  Full release notes can be found here: https://github.com/indico/indico/releases

Additionally, part of this maintenance included upgrading the system packages on our Indico hardware.

Finally, the UKAEA Indico theme has been updated from v0.4.1 ---> v0.4.2, this includes a reordering of the Login methods, prioritising UKAEA SSO.

If you notice any issues or have any questions, please don't hesitate to reach out to the support team or contact adam.parker@ukaea.uk directly.

Upgraded Indico version (v3.2.7 --> v3.3.1)

Any problems please contact adam.parker@ukaea.uk

12/09/23

Upgraded Indico version (v3.1.1 --> v3.2.7)

Upgraded Indico-plugins version (v3.1 --> v3.2.1/v3.2.2)

Any problems please contact adam.parker@ukaea.uk

UKAEA Indico will be down for maintenance on Wednesday 9th November.

The underlying storage of Indico is being relocated to the proxmox CEPH storage to increase availability of the virtual machine.